Facilities management isn’t just about keeping the lights on, it’s about staying ahead of issues, avoiding costly downtime, and making sure everything runs like clockwork.

Facilities management is basically a combination of everything relevant to the building, core business and stakeholders. It needs utmost focus and efficiency, and multiple problem solving skills.

Therefore, professionals in the industry need to use the right facilities management software that can save you time, money, and a ton of headaches.

To save you hours of research, we’ve put together a quick breakdown of five top platforms you should know. Here’s a quick rundown of top 5 best facilities management software and solid options. Let’s get into it.

1. UpKeep

upkeep top 5 best facilities management software

Source: Upkeep

UpKeep is a favorite among maintenance-heavy industries like manufacturing, utilities, and property management, especially for teams that need a mobile-first experience. It empowers technicians on the go with easy work order management and real-time updates.

UpKeep also integrates asset tracking, preventive maintenance scheduling, and analytics into a clean, mobile-centric design.

Best for: Mid to large businesses with mobile field teams

Cost: $$$

Pros:

  • Powerful mobile app for field workers
  • Easy work order management
  • Strong uptime tracking and reporting
  • Supports preventive maintenance programs

Cons:

  • Higher tiers required for advanced analytics and reporting
  • Costs can escalate quickly for growing teams
  • Limited deep customization without enterprise pricing

“The thing which I most like about UpKeep is it’s availability of different options to do different tasks. You can do almost everything with UpKeep from managing people, asset management, access to reports and analytics etc. But it has a learning curve and takes some time to get used to as there are many different options which can easily be messed up with one another. I take some time to learn about the software.” – Software Advice review

2. FMX

Source: FMX

FMX offers an incredibly easy-to-use facilities management platform targeted primarily at educational institutions, public sectors, and non-profits. It’s built for teams that prioritize simplicity, speed, and strong ticketing capabilities over heavy customization.

It features request management, work order tracking, and preventive maintenance planning wrapped into a straightforward platform.

Best for: Schools, universities, and public institutions

Cost: $$

Pros:

  • Highly intuitive and user-friendly interface
  • Quick and simple onboarding
  • Outstanding customer support
  • Budget-friendly for public sector organizations

Cons:

  • Less flexibility for advanced asset tracking
  • User interface feels slightly outdated
  • Limited capabilities for large, complex infrastructures

“It gives you a lot of options for the type of forms you can create. We use it for IT help issues, general maintenance requests, and marketing, media and communications requests. It is pretty much preset on what you can and can’t add in. It has some presets that don’t work with every form, so you have to select information that is not necessary in order to complete the form.” – Software Advice review

3. eMaint

Source: eMaint

eMaint, a Fluke company, is engineered for highly regulated industries like pharmaceuticals, energy, and aerospace that require meticulous compliance documentation and extremely customizable workflows.

With eMaint, you get CMMS capabilities that can be deeply tailored to unique operational processes.

Best for: Large enterprises with complex infrastructure

Cost: $$$$

Pros:

  • Deep configurability of workflows and reporting
  • Comprehensive compliance support and documentation
  • Global support for multi-site operations
  • Mature platform with years of reliability

Cons:

  • High learning curve for new users
  • Expensive compared to simpler CMMS options
  • Some modules require heavy configuration to unlock full value

“Overall it’s a useful tool for tracking assets across the organization and integrating with ERP or other software can elevate it’s usefulness, but sometimes it takes longer to load due to technical problems.” – Software Advice review

4. Hippo CMMS

Source: Hippo

Hippo CMMS is ideal for small to midsize businesses transitioning from paper or spreadsheets into a digital-first facility management system. Industries like hospitality, light manufacturing, and healthcare often find it fits just right.

It emphasizes simplicity without losing the essential tools needed for work order management, preventive maintenance, and basic reporting.

Best for: Small to midsize operations (hospitality, retail, light manufacturing)

Cost: $$

Pros:

  • Very easy to set up and use
  • Visually intuitive dashboard
  • Fast onboarding and training
  • Cost-effective for basic needs

Cons:

  • Limited features for large or multi-location enterprises
  • Basic reporting compared to larger competitors
  • Lacks predictive maintenance capabilities

“Basic tasks like creating and adding assets, and scheduling items are manageable. However, there’s potential for more powerful features to make it function more like a project management tool. Customer service and response time are concerning. The lack of updates on the status of current tickets doesn’t inspire confidence in the software.” – Software Finder review

5. FOX

FOX top 5 best facilities management software

Source: FOX

FOX is the smart, modern choice, amont the top 5 facilities management software, especially if you want to future-proof your operations. It’s built for facilities managers in fast moving industries like tech, healthcare, logistics, and retail who need clarity, speed, and control.

It has been adopted in utilities & energy industries, manufacturing, banking, education, government facilities and commercial facilities as well.

FOX combines cloud flexibility with AI and IoT to help you shift from reactive chaos to proactive control. With features like smart work order routing, automated compliance reports, real-time alerts, and predictive maintenance, FOX helps you stay ahead without drowning in data.

FOX focuses a lot on user interface designs hence improving the user’s experience.

Best for: Growth-stage companies to mid-sized enterprises ready to scale

Cost: $

Pros:

  • AI-powered preventive and predictive maintenance
  • Fast onboarding and intuitive dashboard
  • Affordable pricing with enterprise grade tools
  • Automated compliance documentation
  • Scales easily as you grow
  • Majority of the features are available even for low tier users
  • Most features are open for user customization

Cons:

  • Newer brands in the market but rapidly evolving
  • Limited integrations (but roadmap is growing fast)

“Everything I need for improved facilities management, excellent and very user friendly. Building occupants and users do not need to login and by scanning a QR code they can simply put up a work order. Everything is simplified and easily accessible by desktop and mobile.” – G2 Software Review

So, what’s the best facilities management software?

There’s no one-size-fits-all solutions. We have shown you top 5 best facilities management software. Larger enterprises might lean toward eMaint for its scalability, while smaller schools or offices could be happy with FMX or Hippo. But if you’re looking for something that blends smart features with ease of use, without overcomplicating things with beautiful UI, FOX quietly stands out as a future-forward choice.

Want to see FOX in action?

Book a free demo and check out how FOX can help reduce downtime, simplify maintenance, and make your day-to-day a whole lot easier.